Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
1.) Provides support to the HR Associate to the planning and design of internal and external strategies for communications and outreach:
Support to the HR Associate in ensuring the Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies; Support the HR Associate in the implementation input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR.2.) Implements HR services focusing on achievement of the following results: (Support to):
Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels. Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs). Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Maintenance of the CO staffing table. Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB). Update of the CO rosters. Maintenance of proper filing system for HR records and documents. Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.3.) Ensures proper staff performance management and career development focusing on achievement of the following results:
Provision of background information to CRG. Provision of background information for drafting Whole Office Learning plan and individual learning plans.4.) Ensures conduct of UN-related surveys focusing on achievement of the following results:
Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.5.) Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/projects staff on HR. Contribution to knowledge networks and communities of practice. Core Competencies Achieve Results:LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn ContinuouslyLEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with AgilityLEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination