Job Offer: Executive Secretary Job at Express Union Finance – NewJobs Cameroon

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    Job Offer: Executive Secretary Job at Express Union Finance – NewJobs Cameroon


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    Express Union Finance

    Location

    Yoaunde, Cameroon

    Date Posted
    September 3, 2022
    Category

    Secretary

    Job Type

    Full-time

    Currency CFA

    Description

    Express Union Finance is recruiting an executive secretary

    General Mission: 

    • Ensures the follow-up of the instructions and recommendations of the General Management and the management of letters and other documents within the company and with the outside.
    • He works under the functional supervision of the Group’s secretariat.

    Qualification required: 

    • Bac+2 diploma (Bac G1 preferred)
    • Ability to work under stress
    • The sense of analysis;
    • Listening and critical thinking;
    • Computer proficiency;
    • Respectful of its image;

    Expected skills: 

    • Mastery of office tools (Word, Excel, Powerpoint, Access)
    • Mastery of the internet tool,
    • Master the techniques of written and oral expression,
    • Know how to animate and lead a meeting
    • Anticipation and proactivity
    • Autonomy
    • Interpersonal skills (direct contact with staff and partners);
    • Taste for teamwork;
    • Be dynamic, available;
    • Be autonomous, force of proposal.

    Main duties and responsibilities: 

    • Manage the “departure” and “arrivals” mail of the General Manager;
    • Maintain and update the General Management’s address book;
    • Keep the register of visitors of the General Management;
    • Manage visitors to the General Management;
    • Manage the General Manager’s agenda;
    • Ensure the follow-up of the instructions and recommendations of the General Management;
    • Ensure the filing and numbering of all correspondence from General Management; Save notes in the notes app;
    • Classify the various notes from the group’s headquarters, as well as those of the subsidiary in the various related times;
    • Ensure the maintenance of the archives of the secretariat of the General Management;
    • Send notes and other correspondence from General Management to the branch offices;
    • Ensure the extraction and follow-up of the execution of the resolutions taken internally in the subsidiary, and produce the related evaluation reports;
    • Monitor the execution by the managers of the subsidiary, of the resolutions coming from the head office of the group;
    • Monitor the production of reports by the branches of the subsidiary;
    • Follow up with the subsidiary’s agencies in relation to the deadlines for the reports on the execution of the letters of resolutions, engagement letters and reports;
    • Ensure the routing of documents, reports, minutes of execution of resolutions and other correspondence from the subsidiary to the group’s headquarters;
    • Follow the work sessions to be held by the managers of the subsidiary;
    • Monitor the holding of statutory meetings of the subsidiary and produce the various minutes and reports relating thereto;
    • Produce the annual program of the various talks and seminars of the subsidiary and ensure their effectiveness;

    Assessment criteria:

    • Speed ??in processing mail
    • Follow-up of resolutions and working sessions
    • Managing the CEO’s diary

    Applying Instructions

    Email addresses: [email protected] kindly copy [email protected] .

    The deadline for submitting applications is September 10, 2022

    WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to [email protected]

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