Sub Grant – Coordinator
Location: Maroua, Cameroon
Company: Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Sub Grant – Coordinator
Travel may be required:
Yes, with travels in the Mayo sava, Mayo Tsanaga and Logone-et-Chari divisions 40% field and 60% office
Type of contract:
Fixed Term employment
Duration: 12 Months, Renewable based on performance
How does this post support Plan’s strategy and mission?
Working in 54 developing countries across Africa, Asia and the Americas, Plan International aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Plan International is committed to responding to children affected by emergencies in the countries of our operation.
Given the current humanitarian crisis in the Far-North Region of Cameroon Plan International is engaged in providing life-saving humanitarian assistance, protection, education and psychosocial support. Its operations are implemented in key sectors of Protection (Child Protection and SGBV), Education, Health, Food Assistance and Nutrition, Livelihood, WASH and NFIs in coordination with all other humanitarian institutions.
Dimensions of Role:
The sub-grant coordinator will have a primary focus on monitoring the management of grants awarded to the various organizations implementing the Refugee Education and Development project (READ) project funded by Global Affairs Canada (GAC).
The Sub-Grant Coordinator (SGC) will provide overall project accounting and financial management, ensure compliance with GAC regulations including for any sub-contracted partners; provides updated quarterly financial reporting to Plan Canada and semi-annual financial reporting to GAC; maintains budget management and forecasting; and reviews the financial reports and transactions of grantees. Together with the SGCs, the PFC will also carry out financial and compliance monitoring of grantees
This role will support greater integration, learning, sharing and dissemination, timely and effective delivery of programs in terms of financial compliance and quality programming of assigned portfolio. The SGC will works closely with relevant managers to ensure timely support to program delivery and good planning of activities that require logistical, finance, administrative, HR or security support. He/She will develop and deliver project documentation, grant reporting and agreements in a timely fashion ensuring appropriate review cycles by CNO Program and Compliance Managers.
Program planning and delivery
Project work plans are reviewed, updated and monitored based on the changing environment.
Indicators will include:
- Clear project work plans of the GAC-READ subgrantees are in place for each grant and revised regularly;
- READ Project results are achieved, and appropriate benchmarks, targets and performance indicators are established and monitored
- Continuous oversight of compliance provided to donor procedures and requirements with regards to sub-granting mechanisms throughout the project cycle (from start-up, implementation and closure) and regular assessments of risks conducted at appropriate stages of the project
- Risks to quality implementation and compliance are reviewed on a regular basis with clear mitigation strategies developed in a timely manner (including resources required). Risk Registers are updated based on the programmatic/financial risks identified and escalated to Management as needed. Programmatic strategies within the subgrant portfolio are of high quality, based on best practice and in line with donor standards;
- A clear plan to strengthen program and compliance quality in the subgrant portfolio exists and is implemented to a high standard
- Well-documented, accurate quality narrative and financial reports are produced in line with donors’ reporting requirements, including review by CNO
- Projects have an efficient knowledge management system/approach in place that helps learning, sharing, scaling up, and innovation
- Training and ongoing support provided to sub-grantees, partners, project staff and relevant stakeholders on understanding donor’s sub-granting, financial management and compliance requirements to prevent / address financial risks and align with best practices. All applicable requirements are understood and adhered to at all levels.
- Ensure strong alignment with the Plan International Cameroon Country Strategic Plan, sub-grants are appropriately monitored
The projects’ budgets and financial reports are reviewed, updated and monitored based on the changing environment
Indicators will include:
- GAC compliance requirements are met in a timely manner and grants are well positioned for donor audits
- Sub-Grants’ budgets and forecast are developed, implemented and monitored in coordination with the Finance team to the highest quality in accordance with donor compliance requirements
- Accurate financial reports of the subgrantees are produced and submitted in line with donors’ requirements
- Financial reports of the subgrantees are reviewed to ensure alignment between expenditures and progress reports
Communications and working relationships.
Appropriate internal and external Working Relationships (and partnerships) are in place to support quality grant delivery and compliance, and other future funding opportunities.
To maximize overall program impact through the optimized contributions of others, the post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations.
Effective working relationships within Plan are also essential.
The post holder will have frequent communication with CO and PIIAs teams, CLT members, as well as Plan Canada. Indicators will include:
- The subgrant coordinator is engaged in strategic partnerships with civil society, INGOs, UN and government entities as appropriate, to maximize the use of our resources for the implementation of quality programs;
- The terms for partnerships are clearly documented and monitored regularly for compliance and shared with CNO
- Donors express satisfaction with the progress of projects and contract compliance
- Strong relationships with CNO staff developed and clear communications on subgrant management
1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
The position holder will work very closely with the following people:
- PIIAs staff
- Technical Advisors
- Country Management Team members
- Finance staff
- Donor representative
With Plan Canada:
- Emergency Program Manager – business development
- Program & Compliance Managers
Technical expertise, skills and knowledge
Qualification and Experience
- Degree in social sciences or equivalent
- Experience of grants compliance requirements for more than one development aid donor
- Sound understanding of integrated development issues.
- In-depth knowledge of child-rights programming
- Demonstrated experience and understanding of the complexities of working in conflict and fragile situations and how to effectively deliver commitments while minimizing security risks
- Demonstrated experience in emergency programming and understanding of relevant international humanitarian frameworks
- Knowledge of development issues, trends, challenges and opportunities and implications to community development
- Demonstrated knowledge of strategic work planning processes
- Knowledge of effective participatory Monitoring, Evaluation and Research systems and processes
- Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff
- Create strong sense of purpose within the subportfolio and with stakeholders
- Hold self and others to account to deliver on agreed goals and standards of behaviour
- See contribution of own part of the organization in wider Plan International and external context
- Balance future vision with practical delivery
- Sound judgement and decision-making in complex situations
- Can reach out and influence large groups of people
- Create highly motivated team of unified purpose
- Modify own view to get the best outcome for the organization
- Support learning in diverse teams
- Remain calm and positive under pressure and in difficult situations
- Aware of impact on others and adjusting own behavior accordingly
- Humble and service oriented
Skills Specific to the post needed to put knowledge into practice.
- Exceptional conceptual and strategic thinking skills
- Excellent interpersonal skills, including the ability to build relationships with colleagues at long distances
- Fluency in English and French
- Excellent written and oral communication skills, including presentation and public speaking
- Strong analytical and problem-solving skills
- Strong team building and motivational skills
- Good negotiation and influencing skills
- Solid experiences in grant implementation with a variety of donors
- Leadership analysis/coaching skills
- Strong inter-personal skills in a multi-cultural environment
- Solid project management skills
- Minimum of 5 years humanitarian aid experience in complex disasters context
- Experience in project management and grant management in a development context, including managing multi-million-dollar budgets
- Experienced in engaging with the international donor community and developing donor reports for grants
- Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
This position requires 40% of travel within Plan program units and outside the country, 60% office related activities in MPIIA
Level of contact with children
Mid contact: the job responsibilities of this position require the post holder to have occasional contact with children during field visits.
To apply for this job, kindly click on “Apply”. Your application should include:
A cover letter A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
Location: MAROUA – CAMEROON
Closing date: 18th September 2022
Females candidates are highly encouraged to apply
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality policies that are integral part of the recruitment process.
Closing Date: 18th September 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.