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Minfopra: Reclassification file – How to and what to expect

La Version française

One of the means of evolving in a state employee’s career in Cameroon is through a change of grade by way of “reclassement”. Reclassement could be understood in English as a sort of reclassification of the state employee.

In this article, we will look at the meaning of reclassement, the different types of reclassement, who qualifies, and the composition of the file for reclassement as well as the place of “titularisation” in the whole matter.

We will also consider some frequently asked questions about reclassement in Cameroon.

Because of a better understanding in the Cameroon environment and because of a better understanding when compiling and monitoring of a file, I will use the french version “reclassement” as well as reclassification when it is necessary.

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Definition

Reclassement is when a state agent is awarded a positive change in grade after fulfilling certain conditions. This upward movement in grade is for example from category B1 to B2, A1 to A2.

Types of reclassement

There are generally two types of reclassement which principally differs by the conditions a state employee needs to fulfill before benefiting from each. They are reclassement sur qualification and reclassement sur ancienneté.

Reclassement sur qualification

Reclassement sur qualification is awarded to a state employee when they are laureate to a competitive examination and training or laureate to a scholarship and eventual training.

For added understanding in English reclassement sur qualification could be understood as reclassification after studies or training.

The personnel in question must first of all have been authorised to pursue this training from the ministry under which they are employed. The training also has to be such that is in the field and capacity of the person’s employment.

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Conditions for to fulfill to benefit from reclassement sur qualification

  • Should be employed by the State. Generally, it applies to both civil servants and contract workers.
  • Should be a laureate in a competitive training or scholarship open for this purpose.
  • Should have been successful in the training and awarded with a diploma (as the case may be).
  • Should have been duly authorized (by the ministry under which they are employed) to pursue this training or internship.

Composition of the file for Reclassement sur qualification

  • Stamped application addressed to the Minister in charge of the Public Service C/O the ministry where you are currently employed. You have to send the application and the file through your ministry.
  • School entrance diploma
  • Certificate of presentation of the original of the entry diploma
  • Certified copy of the diploma giving right to this promotion
  • Certificate of presentation of the original of the said diploma
  • Order launching the entrance examination to the related training school
  • Press release on the final results of the said competitive examination
  • Authorization to compete or register for the competitive examination
  • Copy of your integration decision.
  • Reclassification decision (if applicable)
  • Your last advancement.
  • Recent payslip which you can download from ebulletin.minfi.cm. You can read more on how to create an account and download your payslip online from here.
  • Certificate of return to service. You can get this from your hierarchy at your office.
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Reclassement sur ancienneté

Reclassement sur ancienneté is awarded to a civil servant as a privilege after fulfilling conditions of seniority.

These condition seem to vary according to different corps. The general rule is that the civil servant should be at the 7th echelon of the 2nd class for example, category B2 echelon 7.

Given that benefiting from an increase in echelon takes 2 years of service, the civil servant should have served for not less than 14 years in the second class.

However, there are some corps like technicians, court registrars which have special status were they only serve for 10 years before they benefit from this reclassement.

For added understanding in English reclassement sur ancienneté could be understood as reclassification due to seniority.

General conditions for to fulfill to benefit from reclassement sur ancienneté

As already mentioned, these are just the general conditions or eligibility for the reclassement sur ancienneté. Corps with special status may have different rules for eligibility.

Bareme or pay scale of Cameroon showing categories B2, A1, and A2
Bareme or pay scale of Cameroon showing categories D, C, and B1
  • Should be a category B or A first grade civil servant aged at least 40
  • Should have reached at least the 7th echelon of the 2nd class for two (2) consecutive years with favorable evaluation.
  • Should have benefited from the favorable opinion of the joint administrative committee (commission administrative paritaire) that represent your category of your corps.

It should be noted that generally this is a privilege promotion and not by right. Meaning that you may be refused this award even if you fulfill the conditions stipulated. However, some corps may say different.

You only benefit from this reclassement once in your career.

Contract workers do not benefit from reclassement sur ancienneté.

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Composition of the file for Reclassement sur ancienneté

  • Stamped application addressed to the Minister in charge of the Public Service C/O the ministry where you are employed. You have to send the application and the file through your ministry.
  • Copy of your integration decision.
  • Copy of your last advancement (if you have any).
  • Recent pay slip. It can be downloaded online from ebulletin.minfi.cm. You can read more on how to create an account and download your payslip online from here.
  • Certificate of effective presence at your post not older than three (3) months. This you get from your hierarchy in your office.
  • Evaluation report (if applicable). Some corps no more fill evaluation reports. Check to know if your corps still fills them.
  • Certificate of individuality (if applicable).
  • Certificate of conformity of place and/or date of birth (if applicable)
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What is titularisation and what has it got to do with reclassement?

Titularisation is the period of one year when you join a new category as an intent or “stagaire”. On the barème or salary scale of civil servants, it is that point at the echelon marked as “ST”.

The document “Titularisation” one that proves that you indeed spent at least one year internship period.

When is titularisation required?

Titularisation is required as a document in the file for reclassement when someone who enters a new category as an intent or “stagaire”.

Those who did their training in a school will not need the titularisation document because the school is already their titularisation.

Conditions to fulfill for titularisation

  • You should be a civil servant who have received an integration decision or promotion into a new catergory as a stagaire.
  • Be of working age
  • Have completed a probationary period with favorable assessment of at least one uninterrupted year of effective service.

Composition of the file for the titularisation

  • Stamped request addressed to the Minister in charge of the Public Service C/O of your ministry
  • Copy of your integration or promotion as a stagiaire
  • Last valid act of advancement (if applicable)
  • Recent payslip. Read more here.
  • Certificate of effective presence at the post dated less than three (3) months
  • Report of evaluation of the year of internship (if applicable)
  • Certificate of individuality (if applicable)
  • Certificate of conformity of place and/or date of birth (if applicable);
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What do you do when the decree comes out with your new category?

Since most career evolution in the civil service in Cameroon has to be started and monitored by the interested party, you will have to compile another file and submit it to the ministry of finance – MINFI.

This is especially so if your ministry still depends on MINFI.

These are the documents that make up the file to send to MINFI:

  • Stamped application addressed to the minister at MINFI
  • A certified true copy of the reclassification act
  • Recent payslip (not older than three months). Read more about printing your payslip online here.
  • Effective presence at the post. This document is obtained from your hierarchy in the office.

This is the same for contract workers

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FAQ

1) What is the difference between reclassement vs avancement

There is frequently the mistake in distinguishing these two terms.

While reclassement is movement inside one category (for example from B1 to B2, A1 to A2), avancement is moving from one category to another (for example from B1 to A1).

2) How long does it take the reclassement file to go through?

There is no saying how long it can take for your application to go through for the minister to sign your reclassement. For some ministries, it takes less than a year but sometimes, it can take about 2 years to go through.

3) How do you monitor your file for reclassement?

You cannot monitor the reclassification file online.

  • You will only have to submit your application and the file at the incoming mail service of your ministry.
  • The ministry transmits the file to minfopra.
  • You go and sign and withdraw your endorsement (avenant) at minfopra.
  • Later, you write a request for updates about your administrative file and attach your endorsement.
  • After these, you will be notified when your new category is awarded.
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